Think Only Accounting SA

28/10/2026

💡ONLY INSIGHTS

⏳ HOW LONG SHOULD YOU KEEP YOUR BUSINESS RECORDS?

Think you can throw away old financial documents once the financial year is over?

🚫 Not so fast!

SAICA recently released its updated 2026 Retention of Records Guide - a useful reminder that different business documents have different legal retention requirements.

📋 This can include:

🧾 Tax invoices and receipts
💰 Financial records
👥 Payroll and employee documents
📁 Company records and agreements

💡 OUR TIP: Before deleting or discarding old records, check how long you're legally required to keep them.

✨ Good recordkeeping means less scrambling, better organisation and greater peace of mind.

At Only Accounting, we help businesses keep their financial records accurate and organised.

📧 [email protected]
📱 WhatsApp: 081 313 1112

Only Accounting
Simplicity for your business.

26/10/2026

🚨 EMPLOYERS, DON'T MISS THIS DEADLINE!

📅 31 October 2026 - EMP501 Deadline

Have you completed your interim employer reconciliation?

Before submitting, double-check:

✅ PAYE, UIF and SDL figures
✅ Employee information
✅ IRP5/IT3(a) details
✅ Outstanding discrepancies
✅ Successful submission to SARS

⏰ Don't leave it until the last minute!

💡 A little preparation now can prevent unnecessary headaches later.

Need help keeping your payroll records organised?

📧 [email protected]
📱 WhatsApp: 081 313 1112

Only Accounting
Simplicity for your business.

23/10/2026

📊 FRIDAY ACCOUNTING TIP

PAYING YOUR SUPPLIERS ON TIME STARTS WITH GOOD PLANNING!

One of the easiest ways to create unnecessary cash-flow pressure is to lose track of what your business owes.

Before wrapping up your week, take five minutes to review your supplier accounts.

Here's what to check:

✅ Have all supplier invoices been received and captured?

✅ Are the invoice amounts and due dates correct?

✅ Do you know which payments are due next week?

✅ Have supplier payments been allocated correctly?

✅ Are there any outstanding invoices or discrepancies that need attention?

💡 Our tip: Keep an updated list of upcoming supplier payments and review it alongside your expected customer receipts.

This helps you plan ahead, maintain good supplier relationships and avoid unexpected pressure on your bank balance.

Remember, good bookkeeping isn't simply about recording what has happened. It's about having the information you need to manage what happens next.

Only Accounting
Simplicity for your business.

📧 [email protected]
📱 WhatsApp: 081 313 1112

21/10/2026

💡 ONLY INSIGHTS

YOU CAN'T MANAGE WHAT YOU DON'T UNDERSTAND.

Running a business means making decisions every day.

But are you making those decisions based on accurate financial information, or simply on what you see in your bank account?

Your monthly financial reports should help you answer important questions:

✓ Is my business actually profitable?
✓ Are my expenses increasing faster than my income?
✓ Can I afford that new employee or equipment?
✓ Where am I spending more than I should?
✓ Is my business moving in the right direction?

This is where accurate bookkeeping and monthly management accounts make a difference.

They turn everyday transactions into meaningful information that helps you understand your business.

Your accountant shouldn't just help you look back at last month. Your financial information should help you plan for the next one.

At Only Accounting, we believe in giving business owners clarity and confidence in their numbers.

Only Accounting
Simplicity for your business.

📧 [email protected]
📱 WhatsApp: 081 313 1112

19/10/2026

📢 EMPLOYERS: IS YOUR PAYROLL REALLY READY FOR SARS?

The EMP501 interim reconciliation deadline is approaching!

📅 31 October 2026

But submitting your reconciliation is only part of the process. Making sure the information is accurate is just as important.

Before submitting, ask yourself:

✓ Do your PAYE, UIF and SDL figures reconcile?
✓ Are your employee details and tax numbers correct?
✓ Do your EMP201 declarations agree with your payroll records?
✓ Have you checked your employee tax certificate information?
✓ Have you confirmed that SARS successfully processed your submission?

Accurate payroll records throughout the year mean fewer surprises when deadlines arrive.

Good bookkeeping isn't just about meeting deadlines. It's about having confidence in your financial records.

At Only Accounting, we help businesses stay organised and prepared through reliable bookkeeping and payroll support.

Only Accounting
Simplicity for your business.

📧 [email protected]
📱 WhatsApp: 081 313 1112

16/10/2026

📊 FRIDAY ACCOUNTING TIP

5 numbers every business owner should know!

You don't need to be an accountant to understand your business finances, but there are five important numbers you should be checking regularly:

1️⃣ Bank Balance – How much money is actually available?

2️⃣ Outstanding Debtors – How much do customers still owe you?

3️⃣ Upcoming Expenses – What needs to be paid in the coming weeks?

4️⃣ Monthly Profit – Is your business actually making money?

5️⃣ VAT & PAYE Provision – Have you set aside enough for your tax obligations?

Knowing these five numbers can help you avoid cash-flow surprises and make more informed business decisions.

Remember, good bookkeeping isn't just about keeping SARS happy — it's about keeping your business healthy!

Need help understanding your business finances?

Only Accounting
Simplicity for your business.

📧 [email protected]
📱 WhatsApp: 081 313 1112

14/10/2026

💡 IS YOUR BUSINESS BUSY… BUT NOT ACTUALLY MAKING MONEY?

A busy business isn't always a profitable business.

You might have plenty of sales coming in, but if you're not keeping track of your expenses, cash flow and profit margins, you could be working harder without seeing the financial results.

Ask yourself:

✓ Do I know how much profit my business made last month?
✓ Am I keeping track of all business expenses?
✓ Do I know which customers still owe me money?
✓ Can I comfortably cover my upcoming expenses?
✓ Am I reviewing my financial reports regularly?

Good bookkeeping gives you more than organised records — it gives you the information you need to make better business decisions.

Don't just run your business. Understand your numbers.

Only Accounting
Simplicity for your business.

📧 [email protected]
📱 WhatsApp: 081 313 1112

12/10/2026

🚨 OWE SARS MONEY? DON'T IGNORE IT.

SARS is stepping up its debt collection efforts, with a reported target of R126 billion in outstanding tax debt collections.

For small-business owners, this is an important reminder: falling behind on VAT, PAYE or other tax obligations is something that needs attention sooner rather than later.

What should you do if your business owes SARS money?

✓ Check your SARS statement of account regularly.
✓ Make sure all outstanding returns have been submitted.
✓ Don't ignore SARS correspondence or final demands.
✓ If you cannot settle the full amount, investigate whether you qualify for a payment arrangement.
✓ If you believe an assessment is incorrect, follow the appropriate dispute process.

SARS does offer debt-management options, subject to qualifying criteria and approval.

The worst approach is to ignore the problem and hope it disappears.

Accurate bookkeeping and regular reconciliations help you identify potential tax liabilities before they become bigger problems.

Need help getting your business accounts organised and up to date?

Only Accounting
Simplicity for your business.

📧 [email protected]
📱 WhatsApp: 081 313 1112

📰 Source: Accounting Weekly – SARS sets a R126 billion debt collection target.

10/10/2026

06/10/2026

🏢 IS YOUR CIPC INFORMATION UP TO DATE?

CIPC's Beneficial Ownership Register is receiving renewed attention as South Africa strengthens transparency around who ultimately owns and controls companies.

For business owners, it's a useful reminder that CIPC compliance doesn't end with your Annual Return.

Take a few minutes to check:
✓ Is your Beneficial Ownership information up to date?
✓ Are your directors' details correct?
✓ Is your registered business address accurate?
✓ Are your Annual Returns up to date?
✓ Have any ownership or company details changed?

Small compliance issues are much easier to correct before they become bigger problems.

Keeping your company records organised is just as important as keeping your books up to date.

Only Accounting
Simplicity for your business.

📧 [email protected]
📱 WhatsApp: 081 313 1112