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Tradepoint CFOs

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Woonsocket, RI
Tradepoint CFOs

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CFO advisor, Bookkeeping and Tax Professional. My goal is to help small business owners to have a growing and successful business!

10/28/2026

MYTH: "My CPA does my books."

FACT: For most small businesses, the CPA sees your numbers once a year, at tax time.

Here's the difference:
→ Bookkeeping is the day-to-day and month-to-month recording, categorizing and reconciling of every transaction.
→ Tax prep takes those finished books and turns them into a return.

If nobody owns the bookkeeping, your CPA gets a messy file in March. Then one of two things happens: they bill you hourly to clean it up, or they file on what you gave them.

Neither one helps you run the business the other 11 months of the year.

Who actually reconciles your accounts every month? If the answer is "I'm not sure," that's the answer.

10/26/2026

Two businesses. Same month. Same work. Very different P&Ls.

CASH BASIS records money when it moves. Invoice in March, paid in May? The revenue shows up in May.

ACCRUAL BASIS records money when it's earned or owed. Do the work in March? March gets the revenue, even if the cash shows up later.

Why it matters for a growing company:
→ On cash basis, a slow-paying customer makes a great month look terrible
→ A big prepaid bill makes one month look like a disaster
→ You can't see real margins by month, so you can't spot trends

Many small businesses file taxes on a cash basis, and that can be fine. But for running the business past $1M, accrual-based management reports tell the truth faster.

Do you know which basis your books are on right now?

10/23/2026

You don't need a full day of bookkeeping. You need 15 minutes every Friday.

The Friday 15:

1️⃣ Clear the uncategorized pile. Every transaction from this week gets a home. Five transactions take 3 minutes. Two hundred at month-end take a weekend.

2️⃣ Snap the receipts. Anything over $75 gets a photo attached before you forget what it was for.

3️⃣ Enter this week's bills. If a bill only lives in your inbox, your books don't know you owe it.

That's it. Do it weekly and month-end becomes a review instead of a rescue.

Save this and try it this Friday. Tell me how long it actually took.

10/21/2026

"I just check the bank account. If there's money, we're fine."

I hear this every week from owners doing $1M, $2M, $3M a year.

Here's what the bank balance doesn't show you:
→ The $38K in bills due next Friday
→ The payroll taxes you've withheld but haven't sent yet
→ The customer deposits you haven't earned yet
→ The sales tax sitting there that belongs to the state

A big balance can be mostly other people's money. A thin balance can hide a healthy business that's just waiting on collections.

The bank tells you what's in the account. Your books tell you what's yours.

Be honest: how often is the bank app your main financial report?

10/19/2026

Most founders treat bookkeeping like flossing: something you're supposed to do, and you feel guilty when you don't.

But think about the decisions on your desk right now:
→ Can we hire?
→ Should we raise prices?
→ Can we take that bank loan?
→ Which service line actually makes money?

Every single one gets answered from your books. If the books are late, wrong or half-done, you're not making decisions. You're making guesses that look like decisions.

Good bookkeeping isn't compliance. It's the foundation everything else stands on.

This season we're going deep on bookkeeping: what clean books look like, where they break, and how to fix them without losing your weekends.

What's the one decision you'd make faster if you trusted your numbers?

10/05/2026

Break-even is the most clarifying number you can know: the exact revenue you need to cover all your costs. Below it, you're losing money. Above it, every dollar starts working for you.

Once you know it, everything gets sharper. That new hire? Here's how much more you need to sell to cover them. A slow month? You know instantly if you're above or below the line. A price change? You can see how it moves the number.

Most owners have never actually calculated it. The ones who have make decisions with a confidence the others don't.

Do you know your monthly break-even number?

10/02/2026

Most owners pay everyone else first and hope something's left. It rarely is.

Flip it. The Profit First idea: when money comes in, move a set percentage into profit and owner's pay BEFORE you touch it for expenses. What's left is what you run the business on.

It sounds like a mindset trick, but it's really a discipline - it forces your costs to fit your profit target instead of your profit being whatever survives your costs.

You started this to build something for yourself. Pay yourself like you mean it.

What % could you set aside starting this month?

09/30/2026

"Are we profitable?" is really three questions. Three margins, three answers:

Gross margin - what's left after the direct cost of making/delivering the thing. Tells you if the product works.
Contribution margin - after the variable costs to win and serve a customer (ads, fees, shipping). Tells you if growth is healthy.
Net margin - after everything, including overhead. Tells you if the business works.

Most owners only glance at the top line and the bank balance and miss where the money actually leaks. Know all three and you know exactly which lever to pull.

Which of these three can you state for your business today?

09/28/2026

The single most useful tool I build for owners isn't fancy. It's a 13-week cash flow forecast.

The idea: map every dollar you expect IN (customer payments) and OUT (payroll, rent, suppliers, taxes) for the next 13 weeks. Now you can see the squeeze before it happens - the week payroll and a big supplier bill collide, or the gap while you wait on a slow-paying client.

13 weeks is the sweet spot: far enough to act, close enough to be accurate. It turns cash from a monthly surprise into something you steer.

Could you say, right now, what your balance will be 8 weeks out?

09/25/2026

You don't need a finance degree. You need 5 numbers, every Monday, in 5 minutes:

1) Cash on hand - what's actually in the bank.
2) Cash in vs. out this week - are you net positive?
3) Revenue vs. your target - ahead or behind?
4) Outstanding invoices - who owes you, how overdue?
5) Runway - months you could survive if sales stopped.

That's it. Five numbers turns "I think we're okay" into "I know exactly where we stand." Founders who run their week off this dashboard stop getting blindsided.

Want a simple version of this built for your business?

Address

Woonsocket, RI

Opening Hours

Monday	9am - 9pm
Tuesday	9am - 9pm
Wednesday	9am - 9pm
Thursday	9am - 9pm
Friday	9am - 9pm
Saturday	9am - 5pm

Telephone

+14012165295

Website

https://tradepointcfos.com/, https://www.libertytax.com/21668

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