Payroll Vault Penn Yan, NY

06/04/2026

June is here, and that means you're halfway through the year.

Before Q3 gets busy, it's worth taking a few minutes to make sure your payroll is set up to handle what's coming. A few things worth checking:
Are your employee records and tax withholdings current?
Have you had any new hires, terminations, or pay rate changes that need to be reflected?
Are you set up for any summer seasonal or part-time employees?
Do you know your Q3 payroll tax deposit deadlines?

Small issues caught now are a lot easier to fix than surprises in October. Not sure where to start? That's what we're here for.

Book a Mid-Year Payroll Checkup with us today!

06/03/2026

Question:
How often should we check in with an employee to make sure an ADA accommodation is still meeting their needs?

Answered by the HR Experts:
You should check in as often as it makes sense under the circumstances. There’s no legally required timetable under the Americans with Disabilities Act (ADA).

In general, you should reach out when there’s been some change with the employee or in the workplace that might make the accommodation less effective or no longer necessary. For instance, an employee using a screen reader might benefit from updated software as it becomes available, while an employee who’s allowed to work a different schedule due to temporary insomnia might not need or want that schedule once the condition passes. An employee who uses a wheelchair would likely appreciate a check-in if you plan to remodel the office in a way that could impact their mobility. On the other hand, if there have been no changes that would affect an employee’s accommodation, you could reach out once a year or so if you think there’s a good reason for it.

During a check-in, if an employee tells you that an accommodation is no longer effective or that their needs have changed, you should explore alternative accommodations with them. In other words, restart the interactive process. You can request new documentation if warranted (e.g., the employee says they have a new or worsened health condition requiring new accommodations), but you shouldn’t ask for repeat documentation if their condition hasn’t changed.

To learn more about how Payroll Vault can help your business give us a call at 585-649-1192.

This Q&A does not constitute legal advice and does not address state or local law.

05/31/2026

After 22 years of dedicated service to the Yates County Sheriff's Office, our friend (Ret.) Lieutenant Arlyn Cunningham has officially begun a well-earned retirement. Now, he is taking on the incredible adventure of hiking the Appalachian Trail, and Payroll Vault is excited to be blazing the trail with him! Follow his journey on YouTube, where you just might catch a glimpse of Payroll Vault in action as Arlyn shares updates from the trail. We’re thrilled to support Arlyn’s hike and can’t wait to see what’s next along this amazing journey. Join us as we follow along and celebrate every milestone!

Hiking for fun. Living life. Venmo -Cunningham Last 4 of number 6289

05/30/2026

What are you reading this month? My book choices might seem unusual at first, but if you know me, they really aren’t! I always have a health or wellness book on my nightstand, along with a novel that helps me get lost in the moment. Reading is not just a hobby—it's a way to recharge, spark new ideas, and keep my mind sharp.
At Payroll Vault, we believe in lifelong learning and the importance of mental wellness for our team and clients. Whether you’re reading for growth, relaxation, or inspiration, share your current read with us below! Let’s support each other’s journeys—one page at a time.

05/29/2026

Ever feel like handling payroll is a game of Monopoly—except instead of passing GO and collecting $200, you’re stuck with Chance cards that say “Payroll Deadline!” or “Compliance Audit!”? Let Payroll Vault be your Community Chest! We help you avoid the pitfalls, keep the money flowing, and make sure you’re always on the winning side of the board. Skip the stress and let us help you roll double sixes for your business!
Ready to pass “GO” on your payroll? Entrust your payroll to a dedicated professional, so you can focus on growing your business and building stronger connections with your customers.
Don’t land on “Luxury Tax”—connect with Dawn Shipman today:
📞 585-649-1192
✉️ [email protected]

05/29/2026

Question:
What should we know about hiring summer interns?

Answered by the HR Experts
Internships offer students opportunities to gain real-world experience and hands-on career development. The most important thing to know is that interns are, in many cases, employees and need to be paid as such. There are some practical things to consider as well.

Here are the steps we recommend you take before hiring an intern:

Determine whether the internship should be paid or can be unpaid. For this, use the Department of Labor’s “primary beneficiary test” explained in the guide linked below. If there’s any doubt about whether an intern should be paid, the safest option is to pay.
Define the internship clearly so both parties understand their duties and expectations, including any pay and benefits offered.
Be clear about how much supervision the intern will receive, and who should be providing it. Reliable supervision is key to preventing problems and maximizing the benefit for both parties.
If the internship is unpaid, get documentation from the intern’s school explaining the educational relevance of the internship and whether it will earn the student credits.
Review your business liability insurance policies for coverage or exclusions of unpaid interns.
Ensure that you’re complying with child labor laws. If you’re hiring minors, federal and state child labor provisions might apply.

You can learn more about internships by viewing our Hiring Summer Interns guide on the platform.

Call us today for a Free payroll checkup at 585-649-1192!

This Q&A does not constitute legal advice and does not address state or local law.

05/28/2026

Come join Payroll Vault and enjoy an evening on Main Street in Penn Yan with the 28th annual Cruisin’ Night & Block Party!

Cruisin' Night and Block Party 2026 is powered by something special—community.

A heartfelt THANK YOU to the businesses and organizations helping bring this summer tradition to life.

Musical Entertainment Sponsors
🎤 WaxPax Records & Yates Concert Series

Event Sponsors
🕺 The Flower Cart And Gift Shoppe, Coach & Equipment Manufacturing Corporation, Friendly Dodge Chrysler Jeep Ram of Penn Yan, Lake Beverage Corporation, Yates County Chamber of Commerce, Cam's Pizzeria, Penn Yan, Walton’s Service Center, Payroll Vault Penn Yan, NY, Mozaic, Fritz Trailer Sales, and Main Street Laundromat.

Cruisin’ Night & Block Party Committee & Community Partners
😊 The Potters’ Gallery, Hoban Spirits, Dave Boyd Music, 18th Amendment Kitchen & Cocktail Bar, Burnt Rose Wine Bar & Restaurant, Jan Corning Yoga, Jan Corning Realty, The Nest Egg, Arts Center of Yates County, Milly’s Pantry, The Liberty Restaurant, Finger Lakes Bed & Breakfast at Hutton, WaveFirst Media, WaxPax Records, Payroll Vault, and Keuka Candy Emporium.

Because of your support, Main Street comes alive. Thank you for helping us keep this tradition rolling!

See you on June 5th from 4 to 8 pm for the Cruisin' Night and Block Party in Downtown Penn Yan!

What to expect:
Music by
🎸 Madelyn Rose Full Band
🎸 Decades Band

Kids corner
🎈 Cotton candy, popcorn, crafting table, balloon artist, and face painting by Mozaic and volunteers.

Food
🍜 Downtown Penn Yan retail shops and dining will be open! Consider making a reservation.
🚚 Food trucks include Chris B., Three Rivers Hots & Brats, Wholesome Wonders, Rise & Thrive Coffee, Moonchot's Authentic Thai Cuisine, Seneca Farms, Jenny Drink-Ups, Penn Yan Elks Lodge #1722, and Honey Bee Home Bakes.

05/28/2026

Real people. Real support. Real results. 💙

In a world where it's easier than ever to get lost in automated systems, chatbots, and one-size-fits-all software, small business owners deserve something different. A local team that knows your business. A partner who picks up the phone. Someone who understands that behind every payroll run is a business owner who worked hard to make those paychecks possible.

Payroll Vault was built on that belief - and it shows up in every client relationship, every filing, and every time something doesn't go as planned and you need someone in your corner fast.

Local service. Real accountability. Every time.

05/27/2026

Question:
How do we handle benefits following the death of an employee?

Answered by the HR Experts
Some benefits need to be paid or transferred to beneficiaries, while others must be terminated. Both have rules you’ll need to follow.

Beneficiary-driven benefits include life insurance, retirement plans, and health savings accounts. Your obligations include starting the death claim process with the broker and insurer, providing appropriate information and paperwork to beneficiaries, submitting paperwork to the insurer, and following up until the claim has been paid.

Benefits that are not beneficiary-driven should be terminated based on the rules in the plan document and insurer contract. The qualifying event date would be the date of the employee’s death, but the plan’s rules will indicate whether the benefits terminate on the date of death or at the end of the month during which the death occurred. This information will be important for administering COBRA continuation for enrolled dependents. Terminating employer-sponsored group health benefits generally requires an offer of federal COBRA continuation coverage, state mini-COBRA coverage, or both for eligible plans with dependent coverage.

Call us at 585-649-1192 to learn how Payroll Vault can add value to your business.

This Q&A does not constitute legal advice and does not address state or local law.

05/26/2026

Do you get a pit in your stomach when you think about hiring? You’re not alone! If it’s been a while since you last hired or you’re overwhelmed by paperwork and compliance, Payroll Vault is here for you. Let us guide you through every step, from required forms to staying compliant—so you can stress less and celebrate that your business is thriving. After all, hiring is a sign of your success!
Ready to entrust your payroll to a dedicated professional, allowing you to focus on growing your business and building stronger connections with your customers? Connect with Dawn Shipman today:
📞 585-649-1192
✉️ [email protected]