Randi B. Stewart CPA, LLC

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Randi B. Stewart CPA, LLC

· Accounting · Bookkeeping · QuickBooks · Tax Preparation · Management Consulting · Financial Accounting

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04/01/2026

There is no standard formula for calculating reasonable compensation. It is not a fixed percentage or a simple calculation.

The IRS looks at facts and circumstances to decide what is reasonable versus unreasonable.

Some key factors include:

- The financial condition of the business
- The duties you perform
- The number of hours you work
- The company’s compensation policy for all employees
- What similar roles in your industry are paid
- Your qualifications, including degrees, certifications, and experience

Each situation should be evaluated individually.

Your reasonable salary may also change over time. As your business grows and your responsibilities shift, your compensation should reflect that.

Stay organized, compliant, and confident with our year-round bookkeeping and tax support.

Book a call to make sure your books are truly tax ready.

03/31/2026

If you did not pay enough tax during the year through withholding or estimated payments, you may owe a penalty.

Most taxpayers avoid this penalty if they meet one of these thresholds:

- You owe less than 1,000 dollars after subtracting withholding and refundable credits
- You paid at least 90 percent of the current year’s tax
- You paid 100 percent of the prior year’s tax, whichever amount is smaller

Estimated payments are generally made in four equal installments.

The IRS may waive the penalty if:

- A casualty event, disaster, or unusual circumstance prevented payment and it would be unfair to impose the penalty
- You retired after age 62 or became disabled, and the underpayment was due to reasonable cause and not willful neglect

Estimated tax penalties are largely about timing and thresholds. Knowing the rules helps you stay ahead and avoid surprises.

Have a question? Drop it in the comments or send us a message.

03/29/2026

Bank statements alone do not substantiate your deductions. They show that a transaction happened, but they do not explain the business purpose behind it.

Here is what proper documentation actually looks like:

- Mileage logs with the date, destination, business purpose, and miles driven

- Asset purchase records showing the invoice, in service date, and business use percentage

- Payroll reports, filed tax forms, and proof that payments were made

- Meal receipts that show the date, total, and clear business purpose

- Home office records that prove exclusive use and accurate square footage

Clean books are step one. Solid documentation is step two.

Follow for more reminders and tax tips to make running your business easier.

03/27/2026

The difference comes down to timing.

Cash accounting records income when money hits your bank account and expenses when you pay them.

Accrual accounting records income when it is earned and expenses when they are incurred, even if no money has moved yet.

Cash shows what is in your bank.

Accrual shows what your business has actually earned and owes.

Both methods have pros and cons. The right one depends on your business size, goals, and reporting needs.

Do you know which method your business is using?

Found this helpful? Follow our page for stress free and helpful tips for your business finances.

03/23/2026

You still have time to get organized. You just need to focus on the right things.

Here is where to start:

1. Reconcile all bank and credit card accounts so your books match your statements and your reports are accurate.

2. Review your profit and loss to identify missing income, uncategorized expenses, or unusual transactions.

3. Gather receipts and documentation for large purchases, travel, meals, equipment, and any major deductions.

4. Gather documents immediately by collecting W 2s, 1099s for income, and mortgage interest or charitable contribution records.

5. Review all personal and business information before filing, including social security numbers, employer identification numbers, calculations, and signatures, since small errors can cause rejected returns or delayed refunds.

6. File an extension if needed by submitting Form 4868 by April 15 for an automatic extension to October 15, and pay any estimated taxes owed to help avoid penalties and interest.

Do not aim for perfect. Aim for accurate and complete.

And if your books feel too messy to tackle alone, it is okay to ask for help, we are here to help.

03/20/2026

Longer days. Fresh energy. New momentum.

Spring is your reminder that growth is always possible, even after a slow season.

Let this be the season take action on the ideas you have been sitting on and let go of what is no longer working.

Every season has a purpose.
Make this one about growth!

What are you ready to grow this spring?

03/19/2026

Good bookkeeping is not just about staying organized. It directly impacts how much tax you pay.

When your books are accurate and up to date, you:

- Capture every legitimate business expense
- Track deductions correctly
- Avoid missed write offs
- Reduce errors that can trigger penalties
- Plan ahead instead of scrambling at tax time

It's the key to unlocking hidden deductions, preventing costly errors, and reducing your taxable income.

Bookkeeping is not just admin. It is protection.

Are your books tax ready?

Good bookkeeping can change how you run your business!

Book a call if you’re interested in how we can work together.

03/18/2026

If revenue slowed down tomorrow, how long could your business operate without stress?

As a general guideline:

- 1 to 2 months covers short term dips
- 3 months provides basic stability
- 6 months offers strong financial security

The right number depends on your industry, overhead, payroll, and how predictable your income is.

If you have high fixed expenses or seasonal revenue, you may need a larger cushion.

Start simple by calculating your average monthly operating expenses.

Multiply that by the number of months you want covered.

That is your reserve target.

Cash reserves are not extra. They are protection.

Found this helpful? Follow our page for stress free and helpful tips for your business finances.

03/17/2026

Happy St. Patrick’s Day!

While a little luck is always welcome in business, long term success usually comes down to strong systems, clear numbers, and consistent action.

Tag a friend or share this post to spread a little luck.

03/16/2026

Before you move into Q2, take time to review Q1 and make adjustments based on real numbers, not assumptions.

Here are 4 to dos before moving forward:

1. Reconcile all accounts so your bank accounts, credit cards, and liabilities are accurate and your reports are reliable.

2. Review your Q1 profit and loss by analyzing revenue, expenses, and net profit to see if you actually hit your targets.

3. Check your cash flow by reviewing bank balances and following up on any unpaid invoices impacting your cash position.

4. Adjust your Q2 plan and projections by updating pricing, reducing unnecessary expenses, and setting clear revenue goals based on Q1 performance.

Do not carry confusion into a new quarter. Carry clarity.

Are your numbers ready for Q2?

Behind on your books? Ready to get caught up? Book a call to learn more about our services.

03/15/2026

Your dream is not random.
It was given to you for a reason.

Keep building.
Keep learning.
Keep showing up, even when it feels slow.

Comment your favorite quote below!

Address

6475B Spanish Fort Boulevard
Spanish Fort, AL
36527

Website

https://www.randistewartcpa.com/

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