11/11/2024
We are looking for a Receptionist/Staff Support to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
Responsibilities
*Greet and welcome guests as soon as they arrive at the office
*Direct visitors to the appropriate person and office
*Answer, screen and forward incoming phone calls
*Ensure reception area is tidy and presentable
*Provide basic and accurate information in-person and via phone/email
*Receive, sort and distribute daily mail/deliveries
*Update calendars and schedule meetings
*Collate tax returns and prepare invoices
*Perform other clerical receptionist duties such as filing, photocopying, and faxing
*Light cleaning duties to ensure office is presentable
Skills
*Proven work experience as a Receptionist, Front Office Representative or similar role
*Accounting and Bookkeeping skills preferred but will train the right candidate if necessary
*Proficiency in Microsoft Office
*Hands-on experience with office equipment (e.g. fax machines and printers)
*Professional attitude and appearance
*Solid written and verbal communication skills
*Ability to be resourceful and proactive when issues arise
*Excellent organizational skills
*Multitasking and time-management skills, with the ability to prioritize tasks
*Customer service attitude
*High school degree; additional certification in Office Management is a plus
*Compensation: based on experience & qualifications
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Vision insurance
8 hour shift
Day shift
Monday to Friday (Saturday's are required from mid January to April)
Education:
High school or equivalent (Preferred)
Experience:
Office: 1 year (Preferred)
Shift availability: Day Shift (Preferred)
Work Location: One location
Please drop resumes at our office: 1 Stevenson Lane, Saranac Lake or email to [email protected]
