07/26/2025
Stop Wasting Time on Bills: The Simple Tool That Transformed My Client’s Business
If you’re still printing checks, tracking down approvals, and manually entering bills into your accounting software, you’re spending way more time on accounts payable than you should.
One of my clients—a busy marketing agency—was in the same situation. They were wasting 10+ hours a week just keeping up with vendor payments, and late fees were becoming a monthly habit.
Then we switched to BILL (formerly Bill.com) —and everything changed. In just a few weeks, their AP process went from messy and time-consuming to fast, accurate, and stress-free.
Here’s how we did it, and why I recommend BILL to almost every small business I work with.
The Problem: Manual AP Was Eating Up Their Time
Before using BILL, the agency’s accounts payable process looked like this:
Invoices arrived by email or mail and were often misplaced.
Approvals required chasing signatures, which delayed payments.
Check-writing and mailing took hours every week.
Late fees piled up, and vendors were getting frustrated.
The owner wanted to focus on growing the business—not paperwork—but didn’t know there was a better way.
The Solution: Switching to BILL
I recommended we move their entire AP process into BILL, and here’s what changed:
✔ Invoices were sent directly into BILL, and key details (vendor, amount, due date) were automatically extracted—no more manual data entry.
✔ The owner approved bills with one click, even from a phone, so no more delays waiting for signatures.
✔ Payments went out electronically or by check (handled by BILL), and vendors automatically received remittance notifications.
✔ Everything synced with their accounting software, so their financials were always up to date without extra work.
The Results: Time & Money Saved
Within 90 days, the difference was dramatic:
✅ Saved 10–12 hours every week on AP tasks.
✅ Eliminated late fees completely, improving vendor relationships.
✅ Gained real-time visibility into cash flow, making it easier to plan.
✅ Felt less stressed because everything was organized and tracked digitally.
The business owner summed it up perfectly:
“I used to dread dealing with bills. Now, it’s just a few clicks a week. Vendors are happier, and I finally have time to focus on running my business.”
Why I Recommend BILL to My Clients
I’ve been using BILL to help my clients manage accounts payable since 2015, and I’ve seen over and over how much time and frustration it saves small business owners.
If you’re still managing bills manually, you’re working harder than you need to—and probably paying for it in late fees, lost time, and stress.
I help my clients set up BILL and customize workflows so it fits seamlessly with their bookkeeping system. If you’re ready to stop wasting hours every week on bills, I’d love to help you get started.
Ready to Save Time on Bills?
If you’re tired of spending hours every week managing accounts payable, let’s talk. The great thing about using BILL is that you can get rid of stacks of paperwork and filing cabinets—everything is stored electronically and easy to find.
Contact me to discuss how you can use BILL to simplify your AP process, save money, and free up time to focus on growing your business.
