08/11/2025
Job Opening!
Job Description
Job Title: Administrative Assistant
Organization: Macchietto Roth & Company, P.C.
Reports to: Principal (Cathy Macchietto)
FLSA Status: Hourly; Non-Exempt
SUMMARY
The Administrative Assistant is responsible for most of the daily, monthly, and annual fiscal activity of the clients of the Company as outlined in the essential duties below. The Administrative Assistant works closely with the Principal and clients to enter income and expenses into software, process payroll, prepare and file payroll taxes and related tax forms and monthly financial reporting. Fiscal integrity and confidentiality are vital components of this position.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Maintain accounting systems (currently QuickBooks Desktop and QuickBooks Online) for preparing monthly bank reconciliations and financial statements for various clients;
• Maintain basic finance operations, including, but not limited to, bill pay, payroll, balance sheet reconciliation, and filing systems;
• Prepare financial reports for clients;
• Prepare operating budget reports for clients within the software;
• Communicate effectively (written & oral; electronic & manually) with staff and clients;
• Maintain organized work environment;
• Cooperate with staff for managing daily office operations, including phones, mail, and equipment;
• Maintain professional image, both at work and during non-work hours.
PERSONAL QUALIFICATIONS
• Good judgment, discretion, and ability to maintain confidentiality;
• Effective at building and maintaining relationships;
• Fundamental concern for others;
• Highly organized and attentive to detail;
• Technical;
• Energetic;
• Creative;
• Exceptional oral and written communication skills;
• Computer proficiency;
• Strong work ethic;
• Commitment to community;
• Ability to work with diverse groups;
• Project management skills.
PHYSICAL DEMANDS
Sitting, standing, walking, and lifting. Acute verbal, hearing, and visual senses required for communication. Work environment includes small business office. Manual dexterity and visual capability to use computer, audio/visual, and general office equipment. May include lifting and carrying up to 20 pounds.
Upon request, reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
EDUCATION & EXPERIENCE REQUIREMENTS
• Associates in Applied Sciences and/or;
• 2+ years experience in bookkeeping and payroll processing;
• Effective application of Quickbooks and MS Office suite including Outlook, Excel, & Word;
• Ability to comprehend and maintain complex payroll processing;
PERFORMANCE INDICATORS
The Duties and Responsibilities as presented in this job description will be utilized as a measuring tool in the Administrative Assistant’s performance evaluation. To further articulate annual performance expectations, the Principal shall work with the Administrative Assistant on an annual plan of work. This annual plan of work shall contain specific performance indicators based upon the Essential Duties and Responsibilities as presented in this job description and on requirements of any special initiatives the Company may be engaged in.
HOURS AND COMPENSATION
• PTE: 8-32 hours/week
• This position does not include health
Email resume to [email protected]
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