06/20/2024
Cash vs. Accrual Basis - Which one is right for your business?
In many small businesses, owners are wearing multiple hats, and juggling multiple priorities. Due to the lack of time, most small businesses use the cash basis accounting method. It is easier, and simpler than the accrual basis method. However, there are distinct advantages to the accrual method that should not be overlooked.
First, let's discuss what the methods are, and how they are different. The key difference between the two methods is timing. In the cash basis method, the recognition of revenue and expense is driven by when cash is received or disbursed. In contrast, the accrual method recognizes revenue when it is earned, and expenses when they are incurred.
For example, in the cash basis method, if you sell $5,000 of goods or services on June 1st, and the customer pays the invoice on July 1st, the revenue is recognized on July 1st. Under the accrual method, the revenue is recognized on June 1st - when the revenue was "earned."
In a similar fashion, in the cash basis method, expenses are recognized when the bill is actually paid. For example, if you receive a bill for a subscription for the month of June, and pay the bill in August, the expense is recognized in August. In the accrual basis method, the expense would be recognized in June, the period in which the expense was incurred.
Accrual basis accounting follows the matching principle, which is a major advantage over cash basis. That is why it is accepted under Generally Accepted Accounting Principles (GAAP). The matching principle is an accounting concept that dictates that companies report expenses at the same time as the revenues they are related to. Revenues and expenses are matched on the income statement for a period of time. The advantage is it provides an accurate picture of your finances, and allows you to compare amounts across periods to identify trends and take corrective action to put your business on the right track. For example, if sales drop by 20% every year in the month of August, you can increase advertising or promotions for that month to mitigate the loss.
For additional information, or a free assessment of your business, call 301-660-8644 or email [email protected] to learn more.