09/25/2024
JOIN OUR TEAM!
We are seeking a friendly and professional Office Receptionist/Administrative Assistant to be the first point of contact for our clients and visitors. The ideal candidate will possess excellent communication skills, a positive attitude, and a strong ability to manage multiple tasks efficiently. This role is important in ensuring a smooth and welcoming experience for everyone who interacts with our organization. The candidate must be team oriented and have a strong attention to detail when performing administrative functions. They must also have a willingness and ability to learn company systems and processes as they will provide administrative assistance as needed.
Duties/Responsibilities:
• Greet and welcome visitors in a courteous and professional manner.
• Answer and direct phone calls to appropriate personnel.
• Schedule and coordinate meetings and appointments.
• Assist with administrative tasks such as filing, data entry, and correspondence.
• Process and distribute incoming and outgoing mail and packages.
• Assist in processing tax returns with heavy due dates in March/April and September/October, but continuous processing throughout the year.
• Learn and assist in maintaining company systems/software's.
• Demonstrate competency in technical skills, work quality, and application of professional and firm standards.
• Retain documents as necessary through scanning, copying, and utilizing internal company systems.
• Word processing for reports, correspondence, and other office documents.
Required Skills/Abilities:
• Team oriented and team player.
• Excellent communication skills and a positive attitude.
• High level of confidentiality and professionalism.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to multi-task while maintaining quality and meeting deadlines.
• Ability to prioritize tasks and function in a high-paced environment.
• Strong work ethic.
Education and Experience:
• High school diploma or equivalent
Benefits
• 401(k)
• Health insurance assistance
• Paid time off
• Paid overtime
Please provide:
· Resume with work experience
· Two references
