Fortuna Accountants Ltd

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“Your CIS position feels fine”… but cash says otherwise 🚨We want trades & construction SMEs to stop guessing. Run a 15-m...
03/06/2026

“Your CIS position feels fine”… but cash says otherwise 🚨

We want trades & construction SMEs to stop guessing. Run a 15-minute “stage payment to cash” check:

• Take your latest stage payment dates
• Subtract typical retentions + materials lead times
• Compare to what you’ve actually logged in the sales ledger

If invoices went out but the cash isn’t landing when you expected, that’s usually a bookkeeping gap that can snowball into a surprise CIS tax bill.

Send your numbers to Kate via WhatsApp and we’ll tell you what to fix this week. Have you done this check yet?



“Stage payment arrives…” then the cash vanishes.Here’s our quick stage-payment cashflow checklist for CIS jobs in the We...
02/06/2026

“Stage payment arrives…” then the cash vanishes.

Here’s our quick stage-payment cashflow checklist for CIS jobs in the West Midlands—match when money hits with when it leaves:
⏰ Stage payment received
VAT due ✅
CIS deductions (incl. subcontractor statements)
Subcontractors (stage + retention)
Materials leaving site

Why we care: retentions alone can stretch 30–60 days, and that timing gap is where cash gets tight.

This week: reconcile your last 3 stage payments against your retentions. If you can’t line up the dates cleanly, that’s the gap we’ll fix.

Book a free Finance Health Check with Kate: https://tidycal.com/fortuna/30-minute-fact-finding-meeting-with-kate — Accounting



“Retentions are late… so are we?” 🚨If you’re paying subcontractors before CIS receipts land, you can spot a predictable ...
29/05/2026

“Retentions are late… so are we?” 🚨

If you’re paying subcontractors before CIS receipts land, you can spot a predictable squeeze in 10 minutes:

Take your last 3 invoices.
✅ Mark which ones have retentions due
✅ Add the stage payment dates
Then compare that to your next 30 days of subbie payments.

If retentions won’t land before you pay, ring-fence the next claim schedule now and tell your bookkeeper the expected CIS receipt dates so VAT/CIS timing lands where it should.

Want us to sanity-check your timing? Visit our website for insights and services: fortunaaccountants.co.uk

Retentions due soon, but your books show £0? 🚨We see this in construction SMEs every week: stage payments are lined up, ...
27/05/2026

Retentions due soon, but your books show £0? 🚨

We see this in construction SMEs every week: stage payments are lined up, CIS deductions are “somewhere in the spreadsheets”… and then materials + staff leave before the next inflow.

This Friday, do a 15-minute “stage payments vs CIS” cashflow check:
✅ List your next 4 stage payments
✅ Write the expected CIS deductions on each
✅ Map retentions to the contract release dates

If your retentions aren’t scheduled in your bookkeeping, you’re flying blind.

Want us to sanity-check your setup? Visit our website for insights and services: fortunaaccountants.co.uk

A £200 deduction on a £2,000 invoice.That's what happens when you pay a subbie at 30% instead of 20%, because the verifi...
26/05/2026

A £200 deduction on a £2,000 invoice.

That's what happens when you pay a subbie at 30% instead of 20%, because the verification was skipped, or the status on your system is six months out of date.

The subbie gets £1,400 instead of £1,600.

He phones you. Frustrated. Thinks you've short-changed him.

You spend 45 minutes unpicking it, re-running the verification, raising a correction, reissuing the remittance.

That's the bit most contractors don't think about. The friction. The goodwill that bleeds out of a working relationship over a process error.

Then there's your side of it.

HMRC doesn't accept "we forgot to re-verify" as a defence.

If you've deducted at the wrong rate, you're exposed. Get it wrong often enough and you're looking at penalties, plus interest, on the difference.

The rules are straightforward, but the admin slips when the books are busy.

Gross status, 20%, 30%. Three outcomes. One verification step.

If you're running 10, 15, 20 subbies through the business, that step has to be current, not just done once when they first came on.

Here's an honest question for you.

How many subbies are on your books right now?

When did you last verify the lot of them?

£0 cash tricks us—until Monday’s KPI check shows the real gap.We see it every week in construction: you’ve got work on t...
18/05/2026

£0 cash tricks us—until Monday’s KPI check shows the real gap.

We see it every week in construction: you’ve got work on the books, stage payments coming “soon”… but retentions and debtor time quietly eat your working capital.

So every Monday, do a quick job-to-cash check:
(1) Job gross margin %: quoted vs actual costs.
(2) Debtor days by client: how many days since the stage payment went out.
(3) Retentions: what they’re doing to your cash this month.

Comment “CIS” and we’ll send Kate’s simple template.

Book a free Finance Health Check with Kate: tidycal.com/fortuna/30-minute-fact-finding-meeting-with-kate

A proper thank you.Yesterday Terry took over the company, and the response from you lot was something else. Comments, DM...
15/05/2026

A proper thank you.

Yesterday Terry took over the company, and the response from you lot was something else. Comments, DMs, even a couple of genuine enquiries asking whether Terry was available for senior advisory work. (He is not. He is asleep.)

So an overdue introduction to the cast.

→ Terry (right of pic) — the tan, big-eared one — our Acting CEO for a day. Sharp, alert, suspiciously well-informed. Probably running the place when none of us are looking.

→ Zeus (left of pic) — the German Shepherd — Head of Finance for the same 24 hours. Large, sleepy, occasionally professional. The accusations regarding the printer cable have, on review, been withdrawn.

The takeover was a bit of fun on a day the senior team were at AccountEx 2026 in London. But the response reminded us that our clients — trades, construction, owners on the tools and in the yards — appreciate it when their accountants act like real people. We don't take that for granted.

Kate and the team are back today. Normal service resumes. Job costing, CIS, year-ends — all in safe hands (theirs, not Terry's).

Photo: Terry and Zeus this morning, post-regime, enjoying retirement.

Thanks again — from all of us, and from the dogs.

CLOSING STATEMENT FROM THE ACTING CEO — 16:45As Day One of the regime draws to a close, I would like to thank the team —...
14/05/2026

CLOSING STATEMENT FROM THE ACTING CEO — 16:45

As Day One of the regime draws to a close, I would like to thank the team — myself — for an exemplary day of leadership.

Achievements include:

→ Zero CIS deadlines missed (Rich filed them while I supervised)
→ One nap, 3 hours, restorative
→ Successfully sat beside a MacBook all afternoon, projecting authority

Kate and the team return from AccountEx tomorrow. I will, reluctantly, be handing back operational control — on the strict condition that biscuit policy is reviewed at the next board meeting.

To our clients in the trades and on the tools: your books are safe. Your CIS returns are filed. And your accountants are coming home tomorrow.

Yours in service,

Terry
Outgoing Acting CEO
Fortuna Accountants

PS — Zeus has asked me to mention that he did not eat the cable. The cable is fine.

UPDATE FROM THE BOARDROOM — 12:45A brief statement on operational matters this morning.→ The 11:00 client call went smoo...
14/05/2026

UPDATE FROM THE BOARDROOM — 12:45

A brief statement on operational matters this morning.

→ The 11:00 client call went smoothly. Zeus, our Head of Finance, attended for four minutes, contributed nothing of substance, and left to chase a squirrel.
→ Our Head of Finance has been unable to locate the Q1 management accounts. He has, however, located a sock.
→ The CIS deduction statements were due to issue at 11:00. They remain on the printer. Zeus is sitting on them.

I would like to reassure our clients in trades and construction that Fortuna remains committed to its core values of excellence, accuracy, and timeliness — three values Zeus is currently asleep on top of.

Rich, in marketing, has now made his fourth coffee. He looks unwell.

We are still open for business.

Terry
Acting CEO

OFFICIAL COMMUNICATION FROM FORTUNA HQIn the absence of the senior leadership team — who are currently at AccountEx 2026...
14/05/2026

OFFICIAL COMMUNICATION FROM FORTUNA HQ

In the absence of the senior leadership team — who are currently at AccountEx 2026 in London, “networking” — I, Terry, am writing to inform clients, suppliers, and HMRC that, effective 09:00 today, I have assumed full operational control of Fortuna Accountants.

My first acts as Acting CEO are as follows:

→ A full review of all biscuit-related expenditure
→ A revised working day of 4 hours, with three mandatory nap breaks
→ Reassurance to our trades and construction clients that CIS returns will still be filed on time. Zeus — our newly-appointed Head of Finance — has assured me he is, and I quote, “on it”

I want to thank Rich in marketing, who is the only human in the building today and is currently holding everything together with coffee and quiet determination.

Normal service will resume when Kate returns.

Yours,
Terry
Acting CEO, Fortuna Accountants

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Hilton Hall, Hilton Lane
Wolverhampton
WV112BQ

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