28/08/2026
Business owners: Who really owns your accounting software data?
🔍If your accountant owns the subscription to your Xero, QuickBooks, or Sage account, you might be accidentally breaking the law.
Here is the hard truth: Under the Companies Act, you (the director) are legally responsible for keeping 6 years of financial records. Under GDPR, your business is the Data Controller.If your accountant controls the master login:
❌ They can lock you out during a dispute.
❌ You lose access to vital employee/customer data.
❌ You carry 100% of the liability if records go missing.The Golden Rule: YOU should pay for the software subscription and own the "Master Admin" account.
Invite your accountant in as an advisor—not the other way around.
If they own it now, ask them for a subscription transfer today. It takes 2 minutes and protects your business.