BTS Accountancy LTD

BTS Accountancy LTD BTS Accountancy is a new company that provides Accountancy and Bookkeeping services for small and medium sized business.

BTS Accountancy is an accounting practice that stands out from the crowd. Our primary aim is to assist business owners in gaining control over their businesses. We accomplish that in an unusual way, providing support throughout their business venture.

Auto-enrolment isn’t “set and forget”. Most problems come from the small steps employers overlook ⏰▪️ Assessing staff ev...
03/06/2026

Auto-enrolment isn’t “set and forget”. Most problems come from the small steps employers overlook ⏰

▪️ Assessing staff every pay period
Eligibility can change with age and earnings. Even one missed assessment can create compliance issues 🔍

▪️ Postponement and communications
If you use postponement, the notices must be issued correctly and on time.
Missing letters is a common reason for The Pensions Regulator follow-ups 📌

▪️ Correct pensionable pay
Using the wrong earnings basis can mean underpaying contributions.
Fixing it later can mean backdated adjustments and admin headaches 💷

▪️ Opt-ins and refunds
Staff can opt in or opt out within set windows. Refund rules need to be followed properly.

▪️ Keeping records
You need an audit trail: assessments, communications, contribution calculations, and upload confirmations 🧾

If you want payroll and pensions handled in a way that stays compliant and reduces risk, we can review your setup or manage it for you.
📞 Call: 01634 926303
📧 Email: [email protected]

If your bank isn’t reconciled, your bookkeeping is basically a “best guess” and profit becomes unreliable 🔍▪️ Income can...
03/06/2026

If your bank isn’t reconciled, your bookkeeping is basically a “best guess” and profit becomes unreliable 🔍

▪️ Income can be missing or doubled 💷
Unmatched payments might mean sales haven’t been recorded at all.
Duplicates can happen when a payment is entered manually and also imported via bank feed.

▪️ Expenses get coded wrong (or not at all)
If transactions sit unreconciled, costs can be missed, put in the wrong category, or recorded twice.
That changes your profit figure and can change your tax calculation ⚖️

▪️ VAT can be incorrect (if you’re VAT registered) 🧾
Wrong coding or missing invoices means your VAT return may not match reality, which increases HMRC risk.

▪️ Your year end becomes longer and more expensive ⏰
Unreconciled accounts mean extra time tracing transactions, fixing errors, and rebuilding records.

▪️ Simple fix 📌
Reconcile monthly as a minimum (weekly if you have lots of transactions).
Match every bank line to an invoice/receipt so reports are accurate.

Want us to check your books and get your accounts back to clean, reliable numbers?
📞 Call: 01634 926303
📧 Email: [email protected]

From your first invoice, the key is to treat tax money as “not yours” and set it aside straight away 💷🧾 The exact amount...
30/05/2026

From your first invoice, the key is to treat tax money as “not yours” and set it aside straight away 💷🧾 The exact amount depends on whether you’re a sole trader or a limited company, but this is a safe, simple way to do it.

▪️ If you’re a sole trader
Set aside around 20–30% of your profit (not turnover) 📌
Profit = sales minus allowable business costs.
Why: Income Tax + Class 2/4 National Insurance can add up, and the first Self Assessment bill often arrives later, which is why it feels like a shock ⏰

▪️ If you’re a limited company
Set aside money for Corporation Tax based on profit 📊
Also plan for personal tax if you’re taking dividends or salary 💼
Why: the company tax and your personal tax are separate, and timing can catch people out.

▪️ If you might be heading towards VAT
VAT is extra money you collect for HMRC, not income 🧾⚖️
If you register, start setting VAT aside from day one so the first VAT return doesn’t hurt cash flow.

▪️ The simple habit that works
Move the tax percentage into a separate savings pot every time you get paid 💷
Review it monthly as your profit changes 🔍

If you tell us whether you’re starting as a sole trader or Ltd, and roughly what your monthly income and costs look like, we can estimate what you should set aside and help you plan ahead.

Cash flow forecasting doesn’t need complex spreadsheets 📊 The simple method is to look ahead 4–8 weeks so you can spot g...
27/05/2026

Cash flow forecasting doesn’t need complex spreadsheets 📊 The simple method is to look ahead 4–8 weeks so you can spot gaps before they stall growth 💷📈

▪️ Step 1: Start with your current bank balance
This is your “real” starting point, not profit on paper 🔍

▪️ Step 2: List money expected in
Include invoices due, direct debit income, and any confirmed sales.
Be realistic about when clients actually pay, not just the invoice date ⏰

▪️ Step 3: List money expected out
Wages, PAYE/NI, pensions, VAT, rent, suppliers, loans, software subscriptions 💼🧾
Add the dates they leave your account, not when you receive the bill.

▪️ Step 4: Calculate weekly totals
Balance + cash in - cash out = forecast balance 📌
Do this week by week for the next 4–8 weeks.

▪️ Step 5: Act early if a dip is coming
Chase debtors sooner, adjust payment terms, delay non-essential spending, or plan funding before you’re under pressure ⚖️💷

This simple forecast stops growth stalls because it shows problems while you still have options.

If you want, we can set up a straightforward cash flow forecast for your business and review it with you monthly.
📞 Call: 01634 926303
📧 Email: [email protected]

VAT Flat Rate Scheme (FRS) can be a great simplifier 🧾 but it’s not automatically cheaper. It helps the right businesses...
22/05/2026

VAT Flat Rate Scheme (FRS) can be a great simplifier 🧾 but it’s not automatically cheaper. It helps the right businesses and hurts the wrong ones, mainly depending on your costs and VAT you normally reclaim.

▪️ Who it often helps 💷
Service-based businesses with low VATable costs
Businesses that want simpler VAT admin and fewer VAT calculations 📊
Businesses with steady turnover where a fixed VAT percentage makes planning easier 📌

▪️ Who it often doesn’t help ⚖️
Businesses with high VATable purchases (you usually lose the benefit of reclaiming input VAT)
Businesses that buy lots of stock, materials, or equipment regularly
Any business that meets the “limited cost trader” rules - the flat rate percentage is higher, which can remove the advantage 🔍

▪️ Key point people miss
Under FRS you usually still charge customers VAT as normal, but you pay HMRC a fixed percentage of gross sales (VAT-inclusive) ⏰
So your pricing and margins matter more than you think.

▪️ What to do before joining
Run a quick comparison: FRS vs standard VAT based on your real costs and VAT you reclaim 📊
Also check your industry category rate to avoid choosing the wrong one.

Want us to check whether FRS would save you money or cost you more?

Most HMRC payroll letters start with small issues that repeat, like late RTI submissions, mismatched figures, or missing...
19/05/2026

Most HMRC payroll letters start with small issues that repeat, like late RTI submissions, mismatched figures, or missing pension steps. The good news is: a few basics prevent most of it ⏰

▪️ File RTI on time
Submit the FPS on or before payday, not “when you get a chance” 📌
If you’re reclaiming statutory payments or claiming allowance, make sure the EPS is correct too.

▪️ Use the correct pay date
HMRC records are built around the date employees are actually paid.
Wrong dates can trigger mismatches and follow-up letters 🔍

▪️ Keep starter and leaver records accurate
New starter details and tax codes affect deductions immediately 🧾
Leavers must be processed properly so totals don’t stay wrong month after month.

▪️ Check your PAYE account regularly
Match what you’ve submitted to what HMRC shows as due 📊
This helps you spot underpayments early, before interest or arrears build up 💷

▪️ Don’t forget pensions
Auto-enrolment duties still apply even for small teams. Missing uploads or wrong contribution figures can cause compliance issues ⚖️

If you want a quick PAYE health check or support managing payroll properly, we can help you stay compliant and avoid surprise letters.
📞 Call: 01634 926303
📧 Email: [email protected]

When you’re VAT registered, “clean books” means your records can support every VAT figure you submit to HMRC 🧾⚖️ It’s no...
16/05/2026

When you’re VAT registered, “clean books” means your records can support every VAT figure you submit to HMRC 🧾⚖️ It’s not just tidy bookkeeping, it’s protection if HMRC ever reviews your returns 🔍

▪️ Bank is fully reconciled 📊
Every bank and card transaction is matched and correctly posted. No unexplained items sitting in suspense.

▪️ Sales and purchase invoices are complete 🧾
All VAT invoices are logged, with the right dates and amounts. Missing invoices usually mean incorrect VAT.

▪️ VAT coding is correct
Standard rate, reduced rate, zero rate, exempt and outside scope are treated properly 📌
Mis-coding is one of the quickest ways to overpay or underpay VAT.

▪️ The VAT return matches the VAT report
Your VAT submission should tie back to your accounting software VAT report, not a manual estimate 🔍

▪️ Evidence is attached and easy to find
Receipts and invoices are stored against transactions so you can prove the VAT claim quickly ⏰

▪️ Regular checks prevent surprises
Monthly reviews catch errors early, so the quarter-end VAT return doesn’t become a panic job 📈💷

If you’re VAT registered and want confidence that your books and VAT returns are correct, we can review your setup and tighten the process.
📞 Call: 01634 926303
📧 Email: [email protected]

The first 90 days can make or break your confidence as a new business owner 💼 Getting the basics right early keeps you c...
13/05/2026

The first 90 days can make or break your confidence as a new business owner 💼 Getting the basics right early keeps you compliant with HMRC and protects cash flow from day one 💷🧾

▪️ Days 1–30: set up properly
Register correctly (HMRC for sole traders or Companies House for Ltd) ⚖️
Open a separate business bank account and keep personal spending out 📌
Choose accounting software and set up categories from the start 📊
Create a simple system for saving invoices and receipts 🧾

▪️ Days 31–60: build control
Start monthly bank reconciliations so your books match reality 🔍
Set up invoicing terms and a chasing routine to reduce late payments ⏰
Put a percentage of income aside for tax so you’re not caught later 💷
Check if VAT registration might apply (rolling 12-month turnover) 🧾

▪️ Days 61–90: plan ahead
Review your Profit & Loss and cash position monthly 📈
If you’re a Ltd company, plan how you’ll pay yourself (salary/dividends) 💼
If you’ll hire staff, learn PAYE basics and payroll deadlines ⚖️
Book a quick review to confirm you’re compliant and not missing reliefs 🔍

If you want a clear first-year setup and a simple plan for tax and cash flow, we can guide you through it.
📞 Call: 01634 926303
📧 Email: [email protected]

More sales don’t always mean more money 📈💷 If pricing isn’t built for profit, growth can actually drain cash and leave y...
09/05/2026

More sales don’t always mean more money 📈💷 If pricing isn’t built for profit, growth can actually drain cash and leave you working harder for less.

Here’s why it happens.

▪️ Revenue isn’t profit
If costs rise at the same time as sales, your profit margin can shrink even while turnover looks healthy 📊

▪️ You’re underpricing time and delivery 🔍
Many businesses price the “job”, but forget admin time, revisions, travel, project management, software, and callbacks.
Those hidden hours reduce real profit fast.

▪️ Discounts and “quick wins” add up
Small discounts, free extras, and scope creep often wipe out margin, especially on busy months 📌

▪️ Higher sales can increase tax and VAT pressure
More sales can push you into VAT registration, larger VAT payments, and higher Corporation Tax bills 🧾⚖️
If cash isn’t set aside, growth creates stress.

▪️ Cash flow timing matters
If customers pay late but you pay suppliers and wages monthly, more sales can still mean less cash in the bank ⏰💷

A good pricing review looks at margin, overhead recovery, and cash flow, not just what competitors charge. We can help you analyse your numbers and set pricing that supports sustainable growth.
📞 Call: 01634 926303
📧 Email: [email protected]

A director’s loan account (DLA) becomes a problem when money is taken from the company that isn’t salary, dividends, or ...
06/05/2026

A director’s loan account (DLA) becomes a problem when money is taken from the company that isn’t salary, dividends, or a valid business expense 💼💷 It’s common, but it needs control and paperwork.

Here’s when it turns into a tax issue.

▪️ When the DLA goes “overdrawn” 🔍
If you take more out than you’ve put in (or more than you’re owed), you owe the company money. That balance sits in the director’s loan account.

▪️ If it isn’t repaid on time ⏰⚖️
If an overdrawn DLA isn’t cleared within the deadline after the company year end, additional tax charges can apply.
This can catch directors out because the bill can land after the year end when cash is already tight.

▪️ If you try to “solve it” the wrong way
Declaring dividends without enough retained profit to clear the loan is a red flag 🧾
HMRC can challenge it and it can create bigger issues later.

▪️ If records are messy
Unreconciled accounts or mixed personal spending makes the DLA unreliable 📊
That increases risk in an HMRC review and makes year-end accounts harder.

▪️ The safest approach 📌
Track the DLA monthly, keep business and personal spending separate, and plan director pay properly (salary/dividends) so the loan doesn’t build up.

If you’re not sure whether you have an overdrawn director’s loan, we can review your accounts and show you exactly where you stand.
📞 Call: 01634 926303
📧 Email: [email protected]

Address

25 Blockmakers Court
Chatham
ME45JE

Opening Hours

Monday 9am - 5pm
Tuesday 9am - 5pm
Wednesday 9am - 5pm
Thursday 9am - 5pm
Friday 9am - 5pm

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