NG Finances

06/01/2026

Your finances will still be there!!!!

06/01/2026

When you’re thinking about buying a new car, your brain doesn't just stop at "Ooh, pretty color." You immediately start running the adult math:

What is this going to do to my insurance premium?

When exactly does the payment auto-draft from my account?

Should I do bi-weekly or monthly to match my paychecks?”

You crunch the numbers because you don't want to accidentally bankrupt yourself for a sunroof.

Yet, when it comes to business, so many clinic owners buy new equipment, sign software contracts, or commit to hefty recurring fees without considering their cash flow.

Before you swipe that clinic credit card, you need to be asking the exact same questions:

What major bills are coming due in the next 30 days?

What is our expected patient volume and revenue next month?

Do we actually need this new subscription, or is it just shiny object syndrome? (Hey, I'm guilty here too!!)

Without a clear cash flow forecast, how are you making these decisions? I'm genuinely curious. Operating on a gut feeling isn't a business strategy.

Let’s get you the clarity you need to buy things guilt-free.

05/31/2026

Your Jane sale was $500, but your bank deposit was $495 and yet, you just categorized the $495 to your sales account.

So many platforms remove their fees before you receive the deposit.

If you log the final deposit as your revenue, you are making three massive mistakes:

1. Underreporting your income. Your actual sales are higher than the bank deposit.
2. Missing deductions. You aren't tracking your merchant fees, meaning you're missing out on the tax deduction.
3. GST. IF this was a taxable sale, you will be miscalculating your GST and under remitting.

To keep your books accurate and your clinic compliant, you need to record the gross sales from Jane, and then record the processing fees as a separate business expense.

05/29/2026

Ive always said what I meant and meant what I said. Destined to work for myself.

05/29/2026

Do I need to charge sales tax on patient fees and retail products?

A lot of medical and healthcare services are considered GST exempt. However, retail items like skin care products, supplements, braces, and aromatherapy oils etc. are not exempt. Meaning you need to charge GST on these items.

To stay audit-proof and compliant with the CRA, you need to track these two revenue streams separately in your accounting software. When in doubt, always verify your specific industry regulations directly on the CRA website!

05/28/2026

Strategic bookkeeping is data integrity. Financial analysis. Compliance. Due dates- so many due dates! Calling and chatting with all the software glitches, errors, and yes, the CRA.

05/28/2026

05/27/2026

In the beginning, you’re just trying to keep the lights on. You survive on coffee, passion, and whatever leftovers are in the clinic breakroom.

But now you're wondering: Can I finally pay myself? How much can I actually take without breaking the business?

You NEED to pay yourself. Otherwise, you don’t own a business. You just bought yourself a really stressful, 40 hour a week, no who are we kidding, an 80 hour a week job.

If you’re terrified that taking a paycheck will wreck your cash flow, you don’t need to guess. We have created templates for our clients so they can make adjustments and see what their cash will like if, sorry not if, WHEN they pay themselves.

Let’s get you paid. Want some help or want a copy of the template? Drop me a message and I'll send it over!

05/25/2026

A bookkeeper and a VA are not the same thing. Your business actually needs both, but for totally different reasons.

If you are anything like me, you could easily spend your entire life buried in your inbox. I would be losing my mind if it weren't for my incredible VA. But I hear this a lot "Oh, I already have a VA, she handles my bookkeeping too." As much as I love the admin world, I am definitely not a VA.

1. The Daily Operations vs. The Financials: A VA is your master of day-to-day operations and general admin. We focus strictly on the financials, compliance, and reporting.
2. Scheduling vs. Reconciling: A VA can manage your calendar and fill your appointments so you never have to worry about an empty schedule. We are busy reconciling accounts, managing cash flow, and looking at the big picture.
3. Versatility vs. Deep Specialization: A VA is beautifully versatile. They can jump from email management to building out your monthly newsletters. We bring specific financial training, certifications, and years of experience. We know QuickBooks Online inside and out, and we actually enjoy living in the world of debits and credits.
4. The Inbox Savior: A VA can organize your email inbox so you can finally breathe. This one is my absolute favorite!!

You hire a VA when you are overwhelmed by the daily logistics of running your clinic or when you need an extra hand with customer support.

You hire a strategic bookkeeper when you need your finances completely in order, accurate reporting, painless government remittances, and crystal-clear financial records.

Both give you peace of mind, but they play completely different positions on your team to help you scale.