Quick Bookkeeping Services

12/28/2025

Happy Holidays and a very Happy New Year!

12/28/2025

2026 IRS Update for contract labor threshold amount!

Starting January 1, 2026 if you pay contract labor hires $2000.00 or more in the year 2026 you will need to have them provide you with a W9 form and you will sending them a 1099-NEC or 1099-Misc at the end of 2026.

IRS is also getting stricter on W9 forms and how they are filled out. Most will use their social security numbers as they are sole proprietors however if they are dba or a sole proprietor LLC, and have an EIN number, they will still be required to fill out the social security number section as well.

Partner LLC, S Corp and C Corps will continue to use their EIN numbers.

12/02/2025

I hope you will read Dave Ramsey’s comments about going cashless. It’s a two minute read and NO one has explained it better. Please take 2 minute's and read!

YOUNGER GENERATIONS & BUSINESS OWNERS TAKE NOTE!

HERE'S WHAT NO CASH ACTUALLY MEANS:
A cashless society means no cash. Zero. It doesn’t mean mostly cashless and you can still use a ‘wee bit of cash here & there’. Cashless means fully digital, fully traceable, fully controlled. I think those who support a cashless society aren’t fully aware of what they are asking for. A cashless society means:
* If you are struggling with your mortgage on a particular month, you can’t do an odd job to get you through.
* Your child can’t go & help the local farmer to earn a bit of summer cash.
* No more cash slipped into the hands of a child as a good luck charm or from their grandparent when going on holidays.
* No more money in birthday cards.
* No more piggy banks for your child to collect pocket money & to learn about the value of earning.
* No more cash for a rainy day fund or for that something special you have been putting $20 a week away for.
* No more little jobs on the side because your wages barely cover the bills or put food on the table.
* No more charity collections.
* No more selling bits & pieces from your home that you no longer want/need for a bit of cash in return.
* No more cash gifts from relatives or loved ones.
What a cashless society does guarantee:
* Banks have full control of every single penny you own.
* Every transaction you make is recorded.
* All your movements & actions are traceable.
* Access to your money can be blocked at the click of a button when/if banks need ‘clarification’ from you which will take about 3 weeks, a thousand questions answered & five thousand passwords.
* You will have no choice but to declare & be taxed on every dollar in your possession.
* The government WILL decide what you can & cannot purchase.
* If your transactions are deemed in any way questionable, by those who create the questions, your money will be frozen, ‘for your own good’.

Forget about cash being dirty. Stop being so easily led. Cash has been around for a very, very, very long time & it gives you control over how you trade with the world. It gives you independence. I heard a story where a man supposedly contracted Covid because of a $20 bill he had handled. There is the same chance of Covid being on a card as being on cash. If you cannot see how utterly ridiculous this assumption is then there is little hope.
If you are a customer, pay with cash. If you are a shop owner, remove those ridiculous signs that ask people to pay by card. Cash is a legal tender, it is our right to pay with cash. Banks are making it increasingly difficult to lodge cash & that has nothing to do with a virus, nor has this ‘dirty money’ trend.

Please open your eyes. Please stop believing everything you are being told. Almost every single topic in today’s world is tainted with corruption & hidden agendas. Please stop telling me & others like me that we are what’s wrong with the world when you hail the most corrupt members of society as your heroes.

Politics & greed is what is wrong with the world; not those who are trying to alert you to the reality in which you are blindly floating along whilst being immobilised by irrational fear. Fear created to keep you doing & believing in exactly what you are complacently doing.

Pay with cash & please say no to a cashless society while you still have the choice.

Copy and paste to your page if you like!

11/27/2025

11/27/2025

Happy Thanksgiving to you and yours.

11/22/2025

The following excerpt is discussion with my Chat A.I. regarding A.I. not being the greatest ideal in Accounting:

**Does AI Really Understand Accounting? A Look at QuickBooks Online and the Limits of Automation**

Artificial intelligence has changed the way small businesses use accounting software, and Intuit QuickBooks Online is one of the strongest examples of this shift. From automated transaction categorization to predictive insights, AI is helping business owners save time and reduce manual data entry. But while AI is powerful, it still lacks the human judgment necessary to make certain accounting decisions safely and accurately—and that gap is important to understand.

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The Benefits: What QuickBooks AI Does Well

QuickBooks Online uses AI and machine learning to streamline bookkeeping tasks such as:

* Automatically categorizing common expense and income types
* Suggesting matches for bank transactions
* Detecting patterns in spending
* Helping business owners view real-time dashboards and insights
* Generating suggestions or summaries from data

These features save valuable hours, reduce repetitive work, and help clean up financial records faster. For many small business owners, this automation makes accounting feel more accessible and less intimidating.

But automation is not the same as financial decision-making.

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Where AI Falls Short: No Human Judgment

While QuickBooks AI can process data at impressive speed, it **does not understand business context**, professional ethics, or accounting standards. That leads to several limitations.

1. AI Doesn’t Understand the Story Behind the Numbers

A seasoned accountant knows why something is happening:

* Sales turning down because of seasonal shifts
* A long-standing supplier changing their billing methods
* Temporary increases in costs due to a business expansion

AI sees patterns, not reasons.

It can detect the “what,” but not the “why.”

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2. AI Can Make Confident but Incorrect Decisions

Because AI categorizes based on historical patterns, it sometimes:

* Assigns a transaction to the wrong chart of account
* Suggests incorrect tax treatment
* Misses a regulation that applies only in certain jurisdictions

QuickBooks can automate the process, but it takes a trained human to verify that the decision is correct.

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3. AI Cannot Apply Accounting Standards and Ethics

Some decisions require professional reasoning, such as:

* Determining whether an expense should be capitalized
* Assessing materiality
* Choosing between accounting treatments under GAAP or IFRS
* Advising clients on tax strategy within the legal boundaries

AI can’t evaluate legal implications or ethical risks. It calculates—humans interpret.

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4. Overdependence Creates Risk

The danger comes when users assume:
“QuickBooks handled it, so it must be correct.”

Without review, automated errors can compound quietly, leading to:

* Misstated financial statements
* Faulty business decisions
* Tax filing mistakes

AI should assist—not operate unchecked.

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Accounting Is More Than Data

Even in a highly automated world, accountants offer what AI cannot:

* Professional skepticism
* Business insight
* Risk assessment
* Client relationships and trust
* Ability to ask, “Is something here not adding up?”

Accountants investigate. AI reacts.

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The Ideal Future: Human + AI, Not Human vs. AI

QuickBooks is positioning AI as a co-pilot, not a replacement. The smartest approach looks like this:

* **AI handles routine ex*****on**
* **Humans oversee, verify, and interpret results**

Businesses get speed without losing judgment.

Accountants evolve from data entry clerks into advisors, analysts, and strategic partners.

*****Final Thought*****

AI in QuickBooks Online is a powerful tool that transforms how data is processed—but it cannot replace the judgment, ethics, and experience of a trained accounting professional.

Used responsibly, AI improves efficiency.
Used blindly, it increases risk.

The best accounting outcomes still come from the combination of:

**Technology + Human Expertise**

11/22/2025

So in using Intuit QuickBooks for the past 30+ years and watching them grow and improve in some ways and messing up things in other ways has brought me to this review of the New QuickBooks Online with A.I.

Now, A.I. is great for a lot of things and can cut down time and costs plus help elevate human error, however in accounting I am not seeing a great positivity regarding the actions it takes. The Key - Human Judgement.

QuickBooks Online uses AI to automate bookkeeping tasks like transaction categorization and bank matching—which saves time and reduces data entry. But while AI is powerful, it still can’t replace human judgment in accounting.

AI doesn’t understand business context, ethical considerations, or accounting standards. It can make confident mistakes if left unchecked, and overreliance can lead to inaccurate reporting or tax issues.

The best approach?

AI + Human Expertise.

Let technology handle routine tasks, and let trained professionals provide the insight, interpretation, and judgment that accounting still requires. 💡📊

Send a message to learn more

06/28/2025

Many are trying to cut costs in their small businesses.
Don't skimp in the accounting department. That is the foundation of your business and provides insights to your costs, expenses, and income.

Let me train you and your staff in using your Quickbooks to ensure that you are getting accurate financial reports.

If you have no time for bookkeeping, contact me for a quote to do your books for you.

02/08/2025

Need help setting up your QuickBooks or learning how to use them?

Starting up a new business or side hustle and need to track your finances?

Drop a message with your name, number, type of business you own, and what help you need.

Send a message to learn more

01/01/2025

Happy New Year! May 2025 bring you much success and happiness!

03/19/2024

Deciphering Deceptive Accounting: Unraveling Financial Manipulation

Within the labyrinth of finance lies a shadowy domain where truth is obscured by the artifice of deceptive accounting. As the cornerstone of financial transparency, accounting stands as a beacon guiding stakeholders through the maze of financial data. Yet, when this beacon is tainted by deceit, it can lead investors astray, eroding trust and destabilizing markets.

Deceptive accounting encompasses a spectrum of maneuvers aimed at distorting financial statements, presenting a façade of prosperity where reality tells a different tale. From clever reinterpretations of accounting standards to outright fraud, these practices not only mask the true health of a company but also pose a significant threat to the integrity of financial markets.

What constitutes deceptive accounting?

Deceptive accounting occurs when a company manipulates its financial records to misrepresent its true financial position. For instance, it may inflate its assets or minimize its liabilities. An example could be overstating assets while neglecting to record accrued liabilities, such as outstanding wages, taxes, or interest expenses.

Distinguishing owner distributions from business investments:

Owner distributions are not categorized as investments in the business but rather as disbursements of the business's profits.

Instances of personal use of business funds:
1. Using a company debit card for personal purchases
2. Providing a blank business check to a spouse for household purchases
3. Directly withdrawing cash intended for business use for personal expenses
4. Covering personal bills with company funds
5. Purchasing or renting property with business funds for personal use
6. Diverting a loan meant for business purposes to personal expenses
7. Charging family vacations to the company and labeling them as business expenses.

Misappropriation of Funds:

- Misappropriation involves the intentional and unauthorized use of another's property, including company funds.
- This behavior is akin to embezzlement and often involves partners or shareholders misusing company funds.
- Prosecution for misappropriation typically occurs at the state level but may escalate to federal charges for offenses involving federal funds or interstate activity.
- Penalties for misappropriation can range from misdemeanor charges with up to one year of imprisonment and fines up to $1,000 to felony charges resulting in imprisonment ranging from one to 10 years or more, along with fines potentially exceeding $10,000.
- Additional consequences may include probation and the requirement to reimburse the victim of the crime.

Tax Evasion:

The IRS is vigilant regarding business owners potentially evading taxes by using business accounts for personal expenses and fraudulently deducting them. Such actions constitute a felony under I.R.C. Section 7201, punishable by fines up to $100,000 (or $500,000 for corporations), imprisonment for up to five years, or both, along with prosecution costs.

In a landscape where integrity is paramount, deceptive accounting practices pose a significant threat to financial trustworthiness. Nevertheless, there exists a beacon of optimism amidst the shadows of unethical behavior.

As regulations tighten and stakeholders demand greater transparency, the days of unchecked deceit are dwindling. Companies are realizing the enduring benefits of honesty and precision, not only in bolstering investor confidence but also in fostering lasting connections with customers, employees, and society at large.

Furthermore, technological progress offers promising avenues for improved transparency and accountability. Innovations like blockchain technology promise immutable ledgers that could revolutionize financial reporting, leaving little space for manipulation or dishonesty.

In the end, the battle against deceptive accounting transcends mere regulatory measures—it's a moral imperative.

By prioritizing honesty and transparency, especially through the engagement of reputable professional bookkeeping services known for their integrity, we can effectively combat the allure of deceitful practices. It is through these ethical choices that we pave the path towards a financial landscape built upon trust, ensuring sustained prosperity and equitable outcomes for generations to come.