Bkkprs - Bookkeepers

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Bkkprs - Bookkeepers

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BKKPRS (Bookkeepers) gives business owners clean books, clear financials, and confidence to make smarter decisions without hiring a full-time accountant.

We specialize in home services trades, construction, farm & ranch, and other small businesses.

10/23/2026

Somewhere in the Hill Country right now, an owner is booking the back room for the crew party, pricing pecan tins for the best customers, and wondering if gift cards for the team count as a bonus.

December is still weeks away, but the holiday spending decisions are getting made this week.

In the books, all of it usually lands in one place. An account called Gifts, or Meals, or our favorite, Office. It feels harmless in December. In March, it's a puzzle, because the IRS doesn't treat holiday spending as one thing. Business gifts, client meals, and employee parties each get their own rules in Publication 463. And employee gift cards are a payroll topic. The IRS says cash and gift cards are never a tiny tax free perk, no matter how small.

You don't need to memorize any of that. That's your CPA's department. The books just need to keep things apart:
• Employee holiday party
• Client and customer gifts
• Client meals
• Employee gifts and gift cards (ask your payroll provider before you buy)

Then write one line in the memo for every purchase: who it was for, what it was, and why. And when one big store run covers party supplies and client gifts, split the receipt.

Ten minutes now saves a long afternoon in March.

Give each kind of cheer its own line.

10/22/2026

Fall works are underway on a lot of Hill Country cow calf places. Calves get weaned and worked, cows come through the chute for pregnancy checks, and the whole herd passes through the pens at least once.

That makes it the best head count of the year. And the best time to ask a plain bookkeeping question: do the cattle on the place match the cattle in the books?

Texas A&M AgriLife's cattle inventory aid starts from a simple equation. Ending count equals beginning count plus purchases, births, and transfers in, minus sales, deaths, and transfers out. Their guidance is blunt: accurate financial statements need accurate cattle inventories.

When the chute count and the books disagree, the gap usually traces to small stuff:
• A calf that died before it was ever tagged
• Cull cows on a sale barn statement that never got entered
• Heifer calves kept as replacements with no transfer recorded
• A neighbor's fence that let a few wander

Keep a herd ledger by category: cows, bulls, replacement heifers, calves. Date every birth, death, sale, and purchase, and keep the sale barn and purchase paperwork with it. Then reconcile within a week of the count. If a few head are still short or long, write it down instead of forcing the numbers.

Your CPA will thank you for knowing which cattle were raised and which were bought, too.

Make the count and the books agree.

10/21/2026

Pool techs across the Hill Country just came off a long summer. Weekly routes through Boerne neighborhoods, big backyard pools in Fair Oaks Ranch, and that one ranch house pool out past Sisterdale that takes twenty minutes each way.

The calendar was full. The deposits were steady. But a full route and a profitable route aren't the same thing.

Most pool books show one revenue line and one chemical line for the whole company. Tablets, shock, and acid get bought for the truck and expensed in one lump. Drive time never gets priced. A pool that needs a green to clean recovery every few weeks sits on the same flat rate as the easy ones. Repair and filter work blends in with weekly service, so neither margin is clear.

A few books changes make each stop visible:
• Treat chemicals on the truck as inventory, and expense what each pool actually used
• Keep separate lines for weekly service, chemical sales, and repairs
• Tag every pool to its route day, with time on site and drive minutes

Then pick one route day and average eight weeks of chemical cost per pool. Most stops will look fine. One or two won't. That's when you reprice, reroute, or have a friendly conversation, before the new year's rate letters go out.

Price the stop, not just the route.

10/20/2026

If your business owns its shop, a lot, or some land around the Hill Country, the property tax bill is either in the mail or already on the desk. The Texas Comptroller says taxing units start mailing bills in October, and in most cases you have until January 31 to pay.

So the bill gets set aside for later. Later is January. And January brings company:
• The fourth quarter estimated tax payment, due January 15
• Texas sales tax for quarterly filers, due January 20
• The TWC fourth quarter wage report and tax, due at the end of January
• W-2s, due February 1 this cycle because January 31 lands on a Sunday
• Plus whatever renewals you already know about, right after December payroll

None of these is a surprise. They just land in the same few weeks, and nobody adds them up until the bank balance does it for them.

A simple fix: enter the property tax bill in the books now, with its due date, so it shows up in payables. Then list everything else for January with a date and an amount. Use the bill, last year's number, or the number your CPA gives you. Divide by the weeks left and move that much into a separate account each week. That transfer isn't an expense, just money with a job.

Two months of runway is plenty if you start Monday.

Put January on the calendar now.

10/19/2026

Fall is a full board for Hill Country builders. Custom homes in Boerne and Fair Oaks Ranch, additions in Spring Branch and Bulverde, a few barndominiums out past Comfort. Every one of those jobs runs on subs: framers, roofers, drywall, painters, concrete.

Then, after the liability policy year ends, the premium audit letter shows up. The auditor wants your payroll, your sales, and a list of everyone you paid to do work. For each sub, a certificate of insurance that covers the time they worked for you.

Here's why it matters. Insured and uninsured subs get rated differently. Some carriers say plainly that a sub without a valid certificate gets rated under the class code for the work they did, which can look a lot like your own crew. And in Texas, the Department of Insurance says private employers can choose whether to carry workers' comp, and in most cases it isn't required. So some of the subs you hire may not have it. Your agent knows how your policy treats that. The books' job is to make sure the proof exists.

A few habits make the audit an afternoon instead of a week:
• Get a certificate before a sub starts, and a fresh one when it expires
• Check that the name on the certificate matches the name on the check
• Code sub payments to a subcontractor account by job
• Ask uninsured subs for invoices that split labor and materials

The auditor asks either way. It's nicer when the folder answers first.

Get the certificate before the first check.

10/16/2026

Quick question for Hill Country owners: how many open vendor credits are sitting in your books right now?

Most businesses collect them without trying. A return to the supply house. A pricing correction on a lumber invoice. A short shipment the distributor credited instead of shipping again. Each one becomes a credit on that vendor's account.

The trouble starts when nobody applies them. Accounts payable shows more owed than you really owe. Somebody in the office pays the next bill in full while a credit sits right next to it. Credits from vendors you rarely use just age quietly. It is cash you already earned back, hiding in plain sight.

October is a good month to clean it up, before Q4 bills stack up. Pull your open vendor credits and your AP aging side by side. Match approved returns to the credits actually issued. Match each credit to the bill it was applied to. Apply what you can to the next bill, ask for a refund on the rest, and leave a short note on anything that stays open for a real reason.

Just payables you can trust heading into year end.

Use the credit before you pay the bill.

10/15/2026

Fall keeps Hill Country welders busy. Ranch gates and cattle guards outside Kerrville. Stock trailer and feeder repairs before hunting season. Rail and stair work in Boerne shops. The rig truck barely cools off.

Every one of those jobs burns consumables. Shielding gas, MIG wire, stick electrodes, filler rod, contact tips, grinding discs, cutoff wheels. Each receipt is small. Add up a busy month and it is real money.

Here is where the books usually lose it. The gas fill and the supply house run get coded to shop supplies, right next to the shop towels. The job report shows labor and steel. The margin looks healthy. Then the next quote gets priced off that healthy looking margin, and the gas and wire go unpaid again.

The fix is mostly a setup choice. Create three consumable accounts: shielding gas, wire and electrodes, and abrasives and cutting. Code every welding supply receipt to the job it served. If one cylinder covers three jobs, split it by arc hours or your best reasonable estimate. Whatever truly can't be tied to a job belongs in your shop rate, so every hour recovers it. And read the cylinder rental statement every month, because cylinders that never went back keep billing.

Just honest job numbers before the fall board fills up.

Put the consumables on the job.

10/14/2026

Archery season opened October 3. General deer season opens November 7. On plenty of ranches around Kerrville, Junction, and Mason, hunting lease payments are landing right now.

For a lot of Hill Country operations, hunting is not a side note. In a 2020 guide, Texas A&M AgriLife economists call leasing land and providing hunting services a very important source of ranch income. But in the books it often looks like an afterthought. The lease check goes in with the calf check and gets coded to misc income. The corn, feeder parts, blind repairs, and extra insurance get mixed into general ranch expense.

The result is a ranch that can't answer a simple question. Does hunting actually add to profit, and by how much?

A cleaner setup: give hunting lease income its own income account. Use a class or tag for the hunting activity, and code its direct costs to it. Those are the costs that would go away if the lease stopped. Keep a short note on what each lease includes, like lodging, guides, or feeders. Then once a year, read hunting on its own, right next to cattle.

Pricing next season's lease gets a lot easier with real numbers.

Give the lease its own line.

10/13/2026

A form number in bold. A response date about a week out. Penalty language with dollar signs. And a $149 filing fee, payable by check to a suite address in Washington, DC.

Letters like this have been showing up in mailboxes around the Hill Country, including here in Boerne. They look official. A lot of them aren't.

The one making the rounds right now is a "mandatory beneficial ownership reporting" notice. Here's the thing: FinCEN, the federal agency behind BOI, finalized a rule this August that exempts U.S. companies from BOI reporting. It never charged a fee to file, and its own scam alert says it has no "Form 5102" or "Form 4022."

Same pattern, different paper:
• Labor law poster kits. Required federal and Texas posters are free from the Department of Labor and the Texas Workforce Commission.
• Certificates of good standing and "annual report" services. In Texas, status certificates come from the Secretary of State and your yearly filing goes to the Comptroller.
• Trademark renewals, fake invoices, directory listings, and domain "renewals."

Before you pay, look up the agency yourself, search the sender's name, and ask your bookkeeper or CPA. Or reach out to us. We're glad to take a look. You can also report these to the FTC.

When in doubt, ask before you pay.

10/12/2026

Fall is selection season for a lot of Hill Country remodels. Kitchens and baths in Boerne, Fredericksburg, and Kerrville are trying to finish before the holidays, and homeowners are standing in showrooms picking tile, faucets, and lighting.

Most of those contracts include allowances. A set budget for the finishes the homeowner chooses later. It is a good tool. It is also one of the most common places margin quietly leaks in residential work.

Here is how it happens. The tile allowance was $3,000. The homeowner falls for a handmade tile that comes in closer to $5,400. Everyone is excited, the order goes in, and the overage never gets written up. In the books, the tile lands in one materials line with the lumber and drywall, so there is nothing to compare it to. At closeout the job just looks a little thin, and nobody is sure why.

The fix is simple to describe. For each job, track every allowance and what you actually spent against it, by category. When a selection goes over, treat the overage as a change to the contract. Price it, put it in writing, and get it signed before anything gets ordered. Then bill it like any other change.

Just a clearer job report before the holiday finish rush.

Track the allowance before you order.

Address

Boerne, TX
78006

Telephone

+18302918788

Website

http://bkkprs.com/

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