Fairbook Accounting Solutions Limited

Fairbook Accounting Solutions Limited "Allowing you more time to build your business"

At Fairbook Accounting Solutions we can take care of all your accountancy needs.

Based in sunny Hastings we have a dedicated friendly team to help. Hello there... At Fairbook Business Services we can take care of all your accountancy needs, professional, personable and trustworthy. Licenced and regulated by AAT. We offer a bespoke package to suit your business requirements at an affordable price. Let us take the burden away from you freeing you up to do what you do best and we

do what we do best

- Accountancy
- Bookkeeping
- Payroll

Give us a call or email for a no obligation chat.

- 01424 216817
- [email protected]

CIS returns due again. Sound familiar?If you are in the trades or construction industry, you already know what the end o...
26/05/2026

CIS returns due again. Sound familiar?

If you are in the trades or construction industry, you already know what the end of each month looks like. Digging through invoices, cross-referencing bank payments, chasing messages to work out who you paid and what needs reporting, all on top of actually running your business. It is the same scramble every single time, and it takes up time you simply do not have.

At Fairbook Accounting Solutions, we take CIS off your plate completely. I am Heather, and my team works specifically with trades and construction businesses to get their CIS returns sorted properly and submitted on time, every month, without the stress.

We will get your records organised, make sure all the right subcontractor details are in place, and handle the preparation and submission of your return so that nothing gets missed and nothing comes in late. You will not need to wonder if you have got it right, because we will have made sure that you have.

No last minute panics. No monthly dread. Just one less thing to worry about.

If you would like CIS taken off your to do list for good, get in touch and we can have a straightforward chat first so you know we are the right fit for you. Call us on 01424 216817 or email [email protected] and someone will come straight back to you.

22/05/2026

Thinking of charging your limited company rent for working from home? It sounds like a clever little tax-saving trick, but it is not always the win it appears to be.

Hi, I am Heather from Fairbook Accounting Solutions, and this is one of those questions we get asked all the time.

Yes, your company can pay you rent for using your home as an office. And yes, it does reduce your company’s corporation tax bill. So far so good.

But here is the catch.

That rent becomes your personal income, which means you may end up paying personal tax on it instead. So the saving you thought you were making inside the company can simply shift the tax bill straight onto you.

A lot of people then ask about the Rent a Room scheme, hoping that £7,500 tax-free allowance will cover it.

Unfortunately, it does not.

That scheme only applies to renting a room to someone who actually lives there, not for business use, so a home office set-up does not qualify.

And there is something else to be aware of.

If a room is set aside exclusively for business use and things are not structured correctly, there could also be Capital Gains Tax implications when you come to sell your home.

Which is why it is really important to get the set-up right from the start.

In most cases, a far simpler approach works better.

You can claim a small home office allowance, or reimburse yourself for a fair portion of your household costs such as heating, electricity and broadband.

No extra personal tax to worry about, and you still get the benefit through the company.

It really comes down to what leaves you better off overall, not just what looks good on paper.

If you are weighing this one up and want to know which option suits your business best, just send me a message and we can talk it through.

Wondering whether you should stay as a sole trader or switch to a limited company? It is one of the most common question...
20/05/2026

Wondering whether you should stay as a sole trader or switch to a limited company?

It is one of the most common questions we get asked, and the honest answer is, it depends.

Sole traders enjoy simpler admin and fewer filing requirements, which is brilliant when you are starting out. But once your profits hit a certain level, usually somewhere around the £30,000 to £50,000 mark, a limited company can be far more tax efficient.

There is also the matter of personal liability, which is something a lot of sole traders do not really think about until something goes wrong.

The right structure depends on your goals, your income, and your appetite for paperwork. If you want a proper conversation about which route makes sense for you, we are here to speak with you.

19/05/2026

STOP before you file your next tax return…
If you are a limited company director and shareholder, there is a new rule coming that most people will not know about.

From the 2025/26 tax year, you can no longer just put one total figure for dividends on your Self Assessment. If you own shares in your company, HMRC will want extra information for each company separately. That includes the company name, the company registration number, the total dividends you received, and the highest percentage of shares you owned during the year.

So if you owned 50% of the company for most of the year but later reduced it to 25%, you still need to report 50%.

This does not change the amount of tax you pay. It is simply HMRC wanting a clearer picture of who owns what and what has been taken out of the company.

The first tax return this affects is the one due by 31 January 2027. But honestly, do not leave it until then.

Start keeping a simple note now of your dividend vouchers, your company registration number, and any changes to your shareholding throughout the year.

There is a £60 penalty if the information is missing or wrong, even if the tax itself is correct.

I am Heather from Fairbook Accounting Solutions, and this is exactly the sort of thing that is much easier to deal with now than in a January panic.

Just pop me a message if you want to talk it through.

Feeling a bit lost with all the changes that came in this April? You really are not alone. The new tax year always bring...
15/05/2026

Feeling a bit lost with all the changes that came in this April? You really are not alone.

The new tax year always brings a fresh wave of allowances, thresholds and rules to get your head around. Here are a few worth knowing about:
1. The personal allowance is still frozen at £12,570, which means more people are creeping into higher tax bands as wages rise.
2. The dividend allowance has stayed at £500, so if you take dividends from your own limited company it is worth reviewing how you pay yourself.
3. ISA allowances remain at £20,000, which is still one of the most generous tax-free wrappers around.

If you want to know how any of this affects you personally or your business, we are always happy to talk it through with you.

14/05/2026

Today the Fairbook team are heading to London to attend the UK’s largest Accountancy & Finance Expo – Accountex London 2026 ✨

As part of our ongoing commitment to learning and development, we’re looking forward to exploring the latest industry updates, technology, and ideas that help us continue supporting our clients in the best way possible.

Events like this are a fantastic opportunity for us to invest in CPD, stay up to date with changes across the accounting world, and bring fresh knowledge and insights back to the businesses we work with every day.

Please note that our office will be closed today while the team attends the event, and we will respond to any emails and queries as soon as possible on our return.

We’re looking forward to a great day of learning, networking, and inspiration! 📚✨

12/05/2026

Wondering if you can hop in and out of Making Tax Digital depending on what you earn that year…

Afraid not.

Once you’re in MTD for Income Tax,
that’s it. You’re in.

Even if your income takes a dip the year after.

This is where the 3-year rule comes in.
Tip over the threshold one year and yes, you’re signed up to MTD.

But to step back out again, your income has to sit below the threshold for three full tax years in a row.

Not one. Not two. Three.

So no, it’s not a tap you can turn on and off.

The good news… once it’s set up properly,
it really does just slot into your normal routine.

A few bits worth knowing.

It’s based on your combined income
from self-employment and property, not each one separately.

Stop trading altogether and you can leave sooner.

And if you signed up voluntarily, you’ve got a bit more wiggle room.
Not sure which side of the line you’re on
Drop me a message and we’ll have a proper chat about it.

It is National Small Business Week!When I started Fairbook back in 2008, I quickly learned what every small business own...
06/05/2026

It is National Small Business Week!

When I started Fairbook back in 2008, I quickly learned what every small business owner already knows. The late nights. The cash flow worry. The 9pm emails because you actually care.

Did you know there are 5.7 million small businesses in the UK, and 99% of every business in the country is a small one? We are the bakers, the builders, the bookkeepers, the bricklayers, the dog walkers, the dressmakers, the sole traders doing the books at the kitchen table when everyone else has gone to bed. The backbone.

So this week, thank you.
To every client, every fellow small business owner, every trades person, every solopreneur juggling more hats than seems fair - what you do is brilliant, and it matters.

And if the accounts are part of what's keeping you up at night, drop me a message. That part doesn't have to be yours.

Getting payroll wrong is not just an inconvenience. It creates problems with your staff, problems with HMRC and problems...
30/04/2026

Getting payroll wrong is not just an inconvenience. It creates problems with your staff, problems with HMRC and problems that can take a significant amount of time and effort to unpick.

RTI submissions, pension contributions, PAYE calculations, statutory pay, P60s at year end. The list of things that have to be done correctly and on time is longer than most people realise when they first take on an employee. And the rules change regularly.

At Fairbook we take payroll completely off your plate. Every employee paid correctly and on time, every submission made, every deadline met. You will always know exactly where you stand and your team will never have cause to question whether they have been paid right.

If payroll has become one of those things that causes you more stress than it should, let us take it from you. Visit www.fairbook.co.uk or call 01424 216817.

28/04/2026

Taking on your first member of staff is one of those moments that feels exciting and terrifying in equal measure.

You have got to the point where you cannot do it all yourself anymore. That is actually a brilliant problem to have. It means your business is growing. But suddenly you are not just responsible for yourself. There is someone else relying on you to get things right, to pay them correctly and on time, every single month without fail.

And then the reality of what that actually involves starts to land.
PAYE. National Insurance. Real Time Information submissions to HMRC. Auto enrolment pension contributions. Statutory sick pay. Maternity and paternity rules. P60s at year end. Employment contracts. These are not things that come naturally to most business owners. They are not why you started your business. And the honest truth is that getting any of them wrong, even accidentally, can create real problems. With HMRC, with your employee and with your own peace of mind.

It is a lot to carry when you are already wearing every other hat in the business.

So if you are at that point right now, or you are heading there and starting to feel the weight of it, just know that you do not have to figure it all out on your own. There are people who do this every single day and who can make sure it is set up properly from the start so that it never becomes the thing that keeps you up at night.

You built something worth growing. That deserves support.

At Fairbook we are here whenever you need us. Your first consultation is free and there is absolutely no obligation. Visit www.fairbook.co.uk or call 01424 216817.

Sometimes you just know that something is not working. But you stay anyway because changing feels harder than putting up...
24/04/2026

Sometimes you just know that something is not working. But you stay anyway because changing feels harder than putting up with it.

Maybe your bookkeeper takes days to respond to a simple question. Maybe you feel like you are just a number on a list rather than a business they actually care about. Maybe you are never quite sure whether your records are up to date, and you have stopped asking because you do not really trust the answer. Maybe things just feel a bit… off. And you cannot always put your finger on exactly why.

That feeling matters. Your finances are not a small thing. They are the backbone of everything you have built. The person looking after them should make you feel confident, informed and genuinely supported. Not anxious. Not ignored. Not like you are bothering them every time you pick up the phone.

And yet so many business owners stay in exactly that situation, month after month, year after year, because the thought of uprooting everything and starting again feels overwhelming on top of everything else you are already managing.

The truth is that switching is almost always far simpler than you expect. A good bookkeeper will handle the transition for you. They will take what you have, get it in order, and pick things up without you having to do very much at all. You should barely feel it happening.

What you should feel, fairly quickly, is the difference.

You deserve to work with someone who genuinely has your back. Someone who knows your business, not just your spreadsheets. Someone you can call with a question and actually look forward to the answer.

At Fairbook that is exactly what we try to be for every single client. If you are ready for a change, or even just curious about what it might look like, come and have a conversation. No obligation, no pressure. Just a straight, friendly chat. Visit www.fairbook.co.uk or call 01424 216817.

Address

St. Leonards

Opening Hours

Monday 8am - 5pm
Tuesday 8am - 5pm
Wednesday 8am - 5pm
Thursday 8am - 5pm
Friday 8am - 2pm

Telephone

01424216817

Website

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